Policy Management Solution for the Education Sector

Streamline your school or university’s entire policy management process. Manage it in one place with Microsoft 365.

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Meet your school or university’s challenges head on

The Australian education sector must adhere to a wide range of laws and regulations—from educational standards and compliance, child protection and safety, privacy and data protection, to workplace health and safety. However, leading consistent policy implementation and enforcement can be challenging when your educational institution uses decentralised systems involving diverse stakeholders, multiple policy types and time-consuming feedback mechanisms.

Staying on top of these compliance requirements demands a robust and modern system to help your school or university effectively manage, communicate, and enforce its policies. Policy Hub, Professional Advantage’s policy management solution accelerator in Microsoft 365, is designed to meet the demands of your unique and dynamic industry, supporting your compliance requirements and streamlining your policy management lifecycle.

Policy Hub in Microsoft 365: Best for education policy management solution

Policy Hub is an easy-to-use, comprehensive, proven solution accelerator in Microsoft 365 that streamlines your educational institution’s entire policy and procedure. It delivers a consistent workspace where your faculty, staff, HR, and legal teams can create, collaborate, review, approve, and publish policies.

The Policy Hub leverages the integrated apps and services in Microsoft 365, such as SharePoint, Teams, Power Apps, and Power BI, allowing your educational institution to:

Streamline your education policy management process with a consistent workspace in SharePoint or Teams.

Provide your users with a one-stop-shop dashboard to request, approve, or take action on a policy.

Easily gain insights into policy views, policy status, and compliance status with customisable reports and dashboards in Power BI.

Connect with your learning management systems (LMS) or GDPR compliance software for an integrated experience.

Automate the process to acknowledge or read policies so you can say goodbye to chasing employees individually.

Ensure availability across multiple campuses and remote environments with secure, cloud-based access via Microsoft 365.

Transforming every educational institution’s policy management process with the Policy Hub in Microsoft 365

Policy Creation and Drafting

Centralise policy management with a single, searchable platform.
Draft, approve, organise, and update policy templates and documents.
Allow your school administrators, legal, and HR teams to find and use the latest versions easily.
Content classification and tagging allow quick retrieval of policies and procedures by topic, department, or function.

Review and Approval

Allow different committees (such as school management, discipline, audit committees, or student board) or individuals to review and approve policies.
Automate reminders to relevant employees to update or renew policies with SharePoint’s built-in workflows.
Send email alerts to external users to review documents and provide feedback.
Keep track of a policy’s version history to review changes made to a policy for audit purposes.

Publishing and Distribution

Publish all policies internally on a dedicated site in SharePoint.
Publish public-facing school policies by integrating with external sites through an API or RSS feed.
Automate the process to ensure employees acknowledge and read policies using the Employee Acknowledgement app in SharePoint.
Gain insights into policy views, policy types, and compliance status with Power BI’s customisable reports and executive dashboards.

Expiration and Renewal

Keep track of what happens to your policy with SharePoint’s version and renewal history.
Schedule reviews and automatic alerts for outdated policies.
Receive email notifications to review policies when they are up for renewal or have been approved or rejected.

Security Management

Customisable user permissions to control who can view, edit, or approve policies.
Group-based access management for faculty, administrators, and external auditors.
Prevent data loss and inadvertent deletions with SharePoint’s retention policies.
Secure and easy access with single sign-on using your existing Microsoft Entra ID.

We are Australia’s Microsoft Modern Work Partner of Choice

Professional Advantage has over 20 years of field experience implementing, developing, and supporting Microsoft 365 and SharePoint solutions. Over the years, we have developed and used a proven approach that puts our client’s needs at the centre of our projects, bringing innovative, impactful, and creative solutions that help Australian businesses achieve more from their software investment.

Our talented and experienced team of consultants will meet you no matter where you are in your digital transformation journey. They will work with you to understand your existing business processes and how to best achieve your desired business outcomes. This proven approach has helped us consistently achieve a net promoter score of 90+ and an average client retention of 9.7 years.

Professional Advantage is a Microsoft Solutions Partner for Modern Work, Business Applications,
Data & AI Azure, Infrastructure Azure,Security, and Digital & App Innovation Azure.

Ready to modernise your Policy Management process?

Schedule a time below to discuss your organisation's unique policy management requirements, and we’ll make recommendations based on our years of experience and industry knowledge. Our 60-minute consultation is absolutely free of charge.

Complete the form below, or contact us on 1800 126 499 to speak to one of our experts today.